JOB POSTING – IT Project Coordinator

Join One of Canada’s Best Managed Companies! Medical Pharmacies is committed to continuous quality improvement and the adoption of innovative technologies, with a dedicated team working together to maintain excellence in our services and programs.

Our commitment to you:

  • Strategies that stimulate job satisfaction, professional growth and development
  • Work schedules that allow for a healthy and fulfilling work-life balance
  • Providing the tools, training and resources necessary to achieve success
  • Continuous improvement, innovation and investment in technology
  • Sustaining and strengthening partnerships with the entire health care team
  • Providing a safe, secure and supportive environment

Job Title: IT Project Coordinator

Location: Markham Head Office

Reports to: Senior Vice President, Information Technology (IT)

Type: Full Time Permanent

Salary: Salary, commensurate with experience

Benefits: Comprehensive benefits package including health and dental insurance, disability & life insurance as well as opportunity to participate in a group registered savings plans

Job Responsibilities

The IT Project Coordinator role is accountable for providing support to IT management and Project Managers, in preparation of IT project deliverables such as status reports, project plans, budget, meeting notes and issue tracking decisions. This role will also support the Senior Vice President in overseeing, tracking the IT project portfolio and other IT processes including IT Change Management.

  • Maintains high quality project documents (i.e. plans, meeting minutes, status reports, Charter, risk and issue lists, schedules, and resource plans).
  • Assists the IT Program/Project Manager with modifications to time lines, budget and staffing requirements.
  • Coordinates project plans including project scope, budget, timeline, roles & responsibilities, team/stakeholder communication plans, risk mitigation plan, change control process, and general project life cycle processes as directed by Project Managers.
  • Attends project meetings and ensures meeting notes/action plans are clearly documented and communicated.
  • Actively assists in coordinating the completion and signoff of project deliverables to ensure completeness and accuracy.
  • Keeps project management up-to-date at all times on any issue that may impact delivery of the project.
  • Supports the development and maintenance of a consolidated view of the IT project portfolio and high level status, budget and resource capacity.
  • Assists with the coordination of appropriate resources for all work activities
  • Manages the repository of project deliverables and templates.
  • Contributes to the development and implementation of standards for document naming conventions, version control, filing of documentation, etc.
  • Oversees the IT Change Management process.
  • Assists the SVP IT with other tasks as directed.


  • Holds self and others accountable
  • Excellent verbal and written communication skills.
  • Strong administrative and organization skills.
  • Ability to interact with different teams across the organization and follow up on activities in the tracking of Project schedules, overall status, issues and risks.
  • Ability to carry out detail-oriented tasks accurately and independently.
  • Ability to transpose handwritten notes and recorded messages into professional documents.
  • Willingness to work in a team environment, assisting team members and contributing to the overall objectives of the Program or Project.
  • Excellent interpersonal skills.


  • Post-secondary education, preferably in Computer Science or Information Systems.
  • 3+ years of related experience in a project coordination or support role.
  • Knowledge of project management processes and the project management life cycle.
  • Expert knowledge of Microsoft Office tools, especially Word, Excel and Project.
  • Knowledge of or willingness to learn PowerPoint and Visio an additional benefit.
  • Experience working in IT projects of all sizes, with an understanding of IT project methodologies such as Waterfall or Agile.
  • Knowledge of IT service management (ITSM).
  • Health care or pharmacy industry experience is an asset.

While we thank you for your interest, only select applicants will be contacted regarding the position. Please cite Job Posting #992708 and submit your resume and cover letter in confidence to:

Human Resources

Medical Pharmacies Group Limited is an inclusive and equal opportunity employer committed to providing diversity and accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. All applicants must make their requirements known when contacted.

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